1. Program Overview

This training program is designed to equip procurement professionals, compliance officers, and organizational leaders with the knowledge and tools necessary to navigate the complex legal, regulatory, and ethical frameworks governing procurement processes. The course covers procurement laws, best practices, risk management, and governance structures to ensure compliance, transparency, accountability, and value-for-money in procurement activities.

2. Training Objectives

By the end of the training, participants will be able to:

• Understand the key procurement regulations and compliance frameworks applicable in public and private sectors.
• Align procurement activities with national laws (e.g., Public Procurement and Asset Disposal Act) and international best practices.
• Identify and mitigate procurement-related risks, fraud, and conflicts of interest.
• Apply ethical and compliant procurement practices across the procurement cycle.
• Prepare procurement documentation that meets regulatory and audit requirements.
• Support transparency, fairness, and integrity in supplier selection and contract management.

3. Target Trainees

This training is intended for:

• Procurement and supply chain officers
• Compliance and audit officers
• Heads of departments and project managers
• Tender and contract management teams
• Finance and legal officers
• Members of procurement committees or evaluation panels
• Officials in public institutions, NGOs, and private sector organizations

4. Main Discussion Items / Modules

• Module 1: Legal and Regulatory Frameworks
• Overview of procurement laws (e.g., PPADA 2015, PFM Act)
• Roles of regulatory bodies (PPRA, PPOA, EACC)
• Procurement thresholds and methods
• Key compliance requirements and penalties
• Module 2: The Procurement Process and Documentation
• Planning and budgeting for procurement
• Preparation of procurement plans and schedules
• Solicitation methods (open tendering, RFQ, direct procurement, etc.)
• Documentation standards and file management
• Module 3: Ethical Procurement and Conflict of Interest
• Code of conduct in procurement
• Red flags in unethical practices
• Conflict of interest disclosure and management
• Anti-corruption and integrity mechanisms
• Module 4: Tender Evaluation and Contract Award
• Evaluation criteria and scoring methods
• Due diligence and supplier vetting
• Award procedures and notifications
• Debriefing and handling appeals
• Module 5: Contract Management and Compliance Monitoring
• Contract administration and change management
• Performance monitoring and deliverables tracking
• Payment procedures and compliance audits
• Dispute resolution mechanisms
• Module 6: Risk Management and Internal Controls
• Procurement risk identification and mitigation
• Fraud prevention and detection
• Internal controls and oversight mechanisms
• Procurement audit readiness and compliance reports

5. Training Methodology

This training will be delivered through:

• Expert-led presentations and legal briefings
• Interactive case study reviews
• Group work and scenario-based discussions
• Review of sample procurement documents
• Role-playing and compliance simulations
• Q&A and experience sharing

6. Tasks

• Develop a compliant procurement plan
• Identify risks in a given procurement case
• Draft an ethical conflict of interest disclosure form
• Simulate a bid evaluation process
• Review a sample tender document for compliance gaps